Forms & Information


2017 Summer Camp Registration Materials

Campers must register in the appropriate age bracket, based upon grade entering in September 2017. Registering by March 1 guarantees you an early registration discount of $50. Registering by May 1 guarantees you the early registration discount – $25 for regular camps and $15 for Half Time Camps. The earlier you register, the more likely you will be to get in to your first choice of camps. If you would like to be on our mailing list, please contact us.

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Camper Health Form

We must have a new, completed health form from the current year for each camper, signed by a parent and physician. This will be emailed or mailed when we receive your registration, but if you need an extra copy, you can print out the form below. If you upload it to your online account, you do NOT also need to mail it in.

Download health form

Camper Scholarship Form

Financial assistance to attend Mission Meadows is available. We desire summer camp to be a possibility for all children. For consideration, please fill out the form below and send it to us.

Download scholarship form


We know sending your child to camp is a big decision – that’s why we’re committed to providing a safe, fun, caring, God-centered environment. We carefully screen and interview our staff, selecting those with high personal and spiritual maturity and a love of kids. We also consistently meet or exceed state health department guidelines for facilities, food service, and supervision.

More specifically, here are the Mission Meadows safety standards:

  • All staff members pass a national criminal background check and also the NY state sex offender registry, as required by the NY state health department regulations. (We also access the similar sex offender registries offered by PA and OH, although this is not required by NY state health department regulations.)
  • Staff are chosen based upon their expertise in camp activity areas, their love for kids, and the maturity of their relationship with Jesus Christ. Strict counselor-to-camper ratios and staff qualifications are mandated for supervision of all activities, with special attention given to swimming, archery and out-of-camp trip activities.
  • All waterfront activities are supervised by certified lifeguards or water safety instructors. All lifeguards are trained in CPR. Swimming tests are conducted on the first day of camp to determine each camper’s level of swimming ability. Non-swimmers are kept in water less than chest deep and a buddy system is used during swimming activities. Boaters and canoers are required to wear life preservers.
  • The camp is thoroughly inspected twice each year by the NY State Health Department and passes all of its requirements. Food preparation and handling activities are reviewed to assure safe and sanitary practices.
  • We have a nurse who lives on-site for the summer, and she keeps and administers all medications.

If you have questions or would like more information on Mission Meadows’ safety procedures, please contact us at (716) 386-5932. For more information on New York state health laws relating to summer camps, call the State Health Department’s Bureau of Community Sanitation and Food Protection in Albany at (800) 458-1158, ext. 718.

Pickup Policy

For your child’s protection, we must know who is authorized to pick up and sign out the camper. See space on registration form. Pick-up time is 11 am for Full-Week camps (please come at 10:15 for our closing chapel time) and 6:30 pm for Half-Time Camps (closing chapel at 6 pm).

Health Care

We must have a new, completed health form from the current year for each camper, signed by a parent and physician. (This will be emailed or mailed when we receive your registration or see form tab above.) All medications will be kept and administered by the camp nurse. Doctor and hospital services are available nearby; parents will be notified if such services are needed.

Visitation & Telephone

Parents are requested not to visit or telephone campers except in case of emergency. Campers are not permitted to use the telephone without permission from the camp director. (Please leave cell phones, MP 3 players, DVD players, and other electronic devices at home.)

Roommates

Your child may request to be housed with one friend. The request should be mutual and each should have the other’s name on his/her form.

Registration

Campers must stay within appropriate age bracket, based upon grade entering next fall. Registering before March 1 or May 1 guarantees you the early registration discount. Campers may arrive any time after 3 pm on the first day of camp. Registration is from 3-5 pm.

Refunds

The $50 youth camper deposit is non-refundable. Family camp deposits are non-refundable unless cancellation is made more than one month before camp start date; processing fee will apply.

Confirmation

Confirmation, health form, and what-to-bring list will be emailed when we receive your registration.

Other Notes

Alcohol, illicit drugs, tobacco, fireworks, and pets are not permitted on camp grounds.


Recommended

  • Campers may arrive any time after 3 pm on the first day of camp. Registration is from 3-5 pm. We suggest you bring a sleeping bag or bed linens, pillow, bath towel and washcloth, toiletries, Bible (we can provide one if you don’t have one), pencil or pen, casual clothes, warm clothes, nicer clothes for Friday banquet, rainwear, swimsuit (modest, please), beach towel, several pairs of shoes, including non-marking sneakers for gym use, water shoes – must be worn to prevent zebra mussel cuts.

Optional

  • You don’t have to, but it’s a good idea to pack stationery/stamps, notebook, flashlight, inexpensive camera, water bottle.

Do Not Bring

  • We’re sorry, but if you bring the following items, we’ll need to hold them in the camp office while you are here: cell phones, electronic games, boom boxes, radios, walkmans, DVD players, MP3 players, iPods, etc.